Executive Assistant, Devices & Services Design

Executive Assistant

Amazon is seeking an exceptionally talented, resourceful, and customer-centric Executive Assistant to support multiple leaders in our Devices & Services Design organization. This role requires attention to detail, understanding business priorities, organizational skills, meeting tight deadlines, juggling multiple critical requests across internal/external stakeholders, proactively anticipating needs and driving improvements across the Devices & Services Design Leadership Team. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside of the company is critical. The candidate will be comfortable in a fast-paced, goal-focused environment while maintaining flexibility, a sense of humor, and composure.

The ideal candidate must have a demonstrated ability to manage complex calendars, coordinate domestic and international travel, and act as a general liaison and point of contact for their teams, fellow assistants, and other key partners across the company. Able to multitask complex projects with little to no guidance, react appropriately to situations requiring a quick turnaround, and take effective action without knowing the complete picture. Adept at note-taking and tracking action items in various weekly meetings.

Key job responsibilities include but are not limited to:

• Work closely with the leadership team to provide seamless support to the group through real-time prioritization of business activities.
• Book complex domestic and international travel and track/submit expenses on behalf of executives.
• Management of complex calendar scheduling; proactive conflict resolution.
• Organize team meetings, conferences, and social events as needed.
• Document writing, editing, and readiness.
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action is taken promptly.
• Track and help drive completion of key deliverables and follow up on outstanding items.
• Work closely with other EAs throughout the team and across the company, as well as with Finance, HR, and Legal partners for the organization.

A day in the life will involve managing packed calendars, fielding urgent requests, and keeping everything running smoothly behind the scenes. This dynamic role requires exceptional organizational abilities, proactive problem-solving, and the adaptability to thrive in a fast-paced environment.

The Amazon Devices and Services Design Group is a multidisciplinary design team that is responsible for the design of all Amazon consumer electronic devices including; Echo Family Devices, Fire TV, Fire Tablets and more.