Marketing And Communications Administrator

Marketing And Communications Administrator

We're looking for a skilled and energetic Marketing And Communications Administrator to join our administrative team. This position plays a dual role—handling internal and external communications/marketing efforts while supporting essential administrative and HR functions across the company.

Marketing & Communications (Primary Function – 60–70%)

• Coordinate and manage mass communications for 1,000+ employees using platforms like Constant Contact and Text-Em-All.
• Maintain and create content for social media platforms (primarily Instagram and Facebook), including scheduling, engagement, and campaign planning.
• Assist in content production: photography, graphics, promotional materials, and event recaps.
• Serve as a liaison between internal leadership and employees for communication strategies.
• Draft, design, and distribute internal and external announcements, and promotional content.
• Send mass communications and updates during large-scale events in the Houston market.
• Maintain SharePoint or other intranet-style platforms with relevant employee updates and resources.
• Support the use and maintenance of office phone systems.

Basic Administrative Support (30–40%)

• Hiring & Onboarding
  • Assist with the onboarding process including I-9 verification, background checks, and paperwork collection.
  • Coordinate licensing requirements for new hires per Texas DPS regulations.
• Employee & HR Support
  • Field calls, texts, and emails from staff with inquiries related to HR, payroll, or scheduling.
  • Provide support in maintaining employee files, records, and HR documents (digital and physical).
  • Experience with ADP or similar HR management software preferred.
  • Provide basic IT troubleshooting for staff and systems (connectivity, login issues, email, etc.).
  • Familiarity with Texas Private Security Licensing compliance, including processes for DPS licensing, renewals, and affiliation.
• Scheduling & Event Support
  • Assist with staff scheduling for events and coordinate logistics.
  • Provide onsite support during high-volume event periods (may include evenings/weekends).
  • Help produce and distribute content and communications before, during, and after events.
• Payroll & Timekeeping
  • Assist with timecard collection, processing, and basic payroll troubleshooting.
  • Ensure timely follow-up and resolution of employee payroll issues.