Growth & Engagement - Vendor Management Associate I - Remote Eligible

Vendor Management Associate I

Summary

The Vendor Management Associate plays a critical role in coordinating and managing vendor users on proprietary localization tools, as well as maintaining approved vendor resource databases. Approximately 80% of this role involves executing core operational and transactional tasks, including reviewing vendor onboarding requests, performing validations, and data entry with a minimum accuracy of 97%. This role supports Procure-to-Pay processes by ensuring supplier data accuracy, compliance, and payment integrity.

Job Responsibilities

• Maintain and update Meta's global Supplier Master System, including supplier tax, contact, banking, and payment-related details with minimal oversight.
• Review and approve supplier onboarding requests, ensuring compliance with internal controls and documented processes.
• Execute supplier profile changes and modifications, including critical data such as tax IDs, bank accounts, and legal names.
• Perform thorough validations of supplier information to ensure accuracy and prevent duplicate or defective records.
• Manage communication with suppliers globally to obtain required documentation, resolve discrepancies, and support onboarding and ongoing supplier maintenance.
• Collaborate with cross-functional teams and tooling partners to improve and automate Procure-to-Pay workflows.
• Support Supplier Master Quality Assurance by validating controls related to supplier data and compliance before approving profiles.
• Track and prioritize issues affecting operational efficiency and supplier data quality.
• Maintain and update desktop procedures and documentation related to supplier onboarding and maintenance.
• Work closely with suppliers to ensure all required documentation is obtained timely, complete, and accurate, including tax forms and bank account proofs.
• Support risk management efforts by ensuring supplier data complies with tax regulations and payment policies, and by managing holds related to missing or invalid documentation.
• Projects and initiatives as assigned.

Skills and Qualifications

• Strong analytical and problem-solving skills with keen attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Experience with database management and data validation processes.
• Effective verbal and written communication skills in English; additional languages are a plus.
• Ability to manage multiple projects simultaneously under pressure.
• Familiarity with Procure-to-Pay processes, vendor management, and accounts payable functions.

Education and Experience

• Bachelor's degree in a relevant field or equivalent experience.
• Preferred experience in Vendor/Supplier Management, Procurement, Risk Management, Accounts Payable, or Audit.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.