Global Mortgages & Securitized Products: Asset - backed Securitization & Subscription Finance - Administrative Assistant III

Asset-Backed Securities Banking Administrative Assistant

The Asset-Backed Securities (ABS) Banking team is seeking a highly organized and proactive Administrative Assistant to provide day-to-day administrative and business support in a fast-paced Global Markets environment. This role supports senior bankers and their teams and requires strong attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining a high level of professionalism.

The ideal candidate is a self-starter with excellent time-management skills, strong communication abilities, and experience supporting front-office or senior leadership teams within a financial services environment.

Key Responsibilities - Administrative & Business Support

• Provide comprehensive administrative support and calendar management for senior managers and multiple team members of the ABS Banking team, including groups of 15 or more professionals
• Coordinate internal and external meetings, conference calls, roadshows, and client-related logistics
• Manage expense reports, T&E submissions, and related approvals in accordance with firm policies
• Assist with onboarding and offboarding processes, including coordination of system access, equipment requests, and new joiner logistics
• Support business management and operational routines, including maintaining distribution lists, organizational charts, and team documentation
• Partner with business managers, COOs, and support functions (e.g., Technology, Compliance, Risk, Legal, Operations) to address day-to-day administrative and workflow needs
• Assist with handling market data requests, subscriptions, and access coordination
• Maintain accurate records related to client meetings, travel, and internal reporting needs
• Act as a point of contact for internal partners and stakeholders on administrative matters
• Support preparation of materials for meetings, presentations, and internal forums
• Handle ad-hoc projects and requests from senior team members as needed

Required Qualifications

• 6+ years of administrative or executive assistant experience, preferably within financial services (i.e., investment bank, hedge fund) or a fast-paced corporate environment
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High level of attention to detail and discretion when handling confidential information
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)

Preferred Qualifications

• Experience supporting front-office, investment banking, or high-performing global markets teams
• Familiarity with CONCUR for corporate travel and expense management system
• Ability to work independently while collaborating effectively across teams

Key Competencies

• Strong time management and prioritization
• Problem-solving mindset and proactive approach
• Highly organized with a strong attention to detail
• Comfort operating in a fast-paced, deadline-driven environment
• Professional judgment and maturity

Role: Based in NYC, 5 days (M-F)

In the office

Shift:

1st shift (United States of America)

Hours Per Week:

40

Pay Transparency details

US - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100)Pay and benefits informationPay range$25.00 - $50.84 hourly pay, offers to be determined based on experience, education and skill set.Discretionary incentive eligibleThis role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.BenefitsThis role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.