Marketing Project Coordinator - Remote Eligible

Marketing Project Coordinator

We're seeking a highly organized and proactive Marketing Project Coordinator to be the operational backbone of our marketing team. This role is perfect for a detail-oriented professional who thrives in fast-paced environments and is passionate about driving efficiency and results. You will be the central hub that keeps our events and marketing running smoothly, supporting everything from trade show logistics to operational excellence while helping us scale our impact and exceed our goals.

Who will love this job

• A Process-Driven Problem Solver who gets energized by creating order from chaos and finds satisfaction in building systems that make everyone's job easier. You thrive on the challenge of juggling multiple priorities while maintaining impeccable attention to detail.
• A Collaborative Team Player and Natural Facilitator who excels at bringing people together and keeping projects on track. You enjoy being the reliable person others can count on and take pride in enabling your team's success through exceptional organizational support.
• An Adaptable Multi-Tasker Who Embraces Innovation who thrives in dynamic environments where no two days are the same. Your work will challenge you daily and require you to tap into your innovation, creativity, resilience, efficient problem-solving, and ability to multitask across multiple stakeholders to develop processes and drive business success.
• A Results-Oriented Professional with Business Acumen who understands that great marketing requires both creative vision and operational excellence. You're passionate about contributing to measurable business outcomes and take pride in helping teams exceed their goals through strategic support and flawless execution.

What You Will Work On

Project Management & Operations

• Support department-wide efficiencies through streamlined processes and innovative workflow solutions.
• Support processes, including quarterly strategic planning, sprint management, and continuous improvement initiatives.
• Facilitate project kick-off meetings, status updates, and retrospectives to ensure seamless execution and knowledge sharing.
• Manage various projects as needed, serving as a reliable point person for cross-functional initiatives.

Event Support & Execution

• Support comprehensive event planning and execution for trade shows, webinars, and marketing events.
• Coordinate setup and breakdown for both in-person and virtual events, ensuring flawless execution and brand representation.
• Manage marketing and events calendars, and timeline coordination across multiple initiatives.
• Facilitate event kick-off meetings, status updates, and post-event wrap-up meetings to ensure seamless execution, cross-functional alignment, and knowledge sharing.
• Schedule and facilitate meetings with internal teams and external vendors to ensure alignment and successful outcomes.
• Manage various projects as needed.

Budget & Vendor Management

• Collaborate with leadership and finance to manage budgets.
• Work with budget owners to track actual spending and identify optimization opportunities.
• Process invoices and handle vendor and accounting processes including purchase orders and payments.
• Assist with managing vendor relationships and external contractor coordination to maximize value and performance.

Support & Analysis

• Support marketing projects and communications that drive business growth and team alignment.
• Support the marketing team with research, data collection, and competitive analysis to inform strategic decisions.
• Implement process improvements to help drive business and company-wide success.

Qualifications

Experience

• 3+ years of project management or marketing operations experience, preferably in B2B or healthcare environments.
• Proven track record of managing multiple projects simultaneously while maintaining high attention to detail.
• Experience with event planning and execution, including both virtual and in-person events.
• Demonstrated ability to work with budgets, vendor management, and financial processes.

Project Management & Organization

• Strong project management skills with experience in agile methodologies and sprint planning.
• Exceptional organizational abilities with a talent for creating efficient workflows and processes.
• Experience facilitating meetings and managing stakeholder communications across various organizational levels.

Technical Proficiency

• Proficient in project management tools such as ClickUp, Asana, Monday.com, or equivalent platforms.
• Experience with budget tracking and financial management software.
• Comfortable with CRM systems, marketing automation platforms, and file management systems.
• Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Demonstrated experience in AI implementation or strong comfort level with artificial intelligence tools and technologies.

Communication & Collaboration

• Excellent written and verbal communication skills with the ability to interface with all organizational levels.
• Strong interpersonal skills for managing vendor relationships and cross-functional team collaboration.
• Ability to translate complex project requirements into actionable plans and clear timelines.

Education

• Bachelor's degree in Marketing, Business Administration, Communications, or related field preferred.

Physical Requirements

• 80% remote work.
• Up to 20% travel as needed for business requirements.

Benefits

• Competitive compensation, with a base salary of $60,000 - $70,000 (Exact compensation may vary based on skills and experience)
• Eligible for a discretionary performance-based bonus
• Medical, dental, and vision insurance
• 401K eligible after 3 months of employment, with 50% company match up to first 5% of salary contributed to the plan with a 3-year vesting schedule
• HSA for eligible employees enrolled in the HDHP, with a generous company contribution up to $500 for individual coverage and $1000 for family coverage per year
• 100% company paid short and long-term disability, AD&D, and group life insurance
• Accrued annual paid time off (PTO) of 18 days for the first 3 years of service, increasing thereafter and 7 paid holiday days
• Employee Assistance Program
• Continuing Education funds up to $1500 annually for eligible programs after 1 year of service
• Voluntary benefits including FSA, Hospital indemnity, Accident and Critical Illness insurances

DrFirst is committed to being a remote-first company, creating a dynamic and flexible workplace where everyone can thrive, no matter where they log in from.