Administrative Assistant, Marketing

Administrative Assistant

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Orlando, Florida (FL).

Responsibilities

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.

1. Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
2. Maintain general marketing inbox
3. Prepare expense reports and book travel
4. Responsible for day-to-day production of proposals, leave behinds, reports, etc.
5. Support conference and event planning efforts
6. Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
7. Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
8. Update and maintain project, employee, and client data in Vision (marketing database)
9. Print and bind large, technical documents
10. Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
11. Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
12. Coordinate conference rooms/meetings/staff calendars
13. Coordinate and arrange FedEx and courier delivery services
14. Track and report recently won projects
15. Additional duties as assigned

Qualifications

Basic Qualifications:

• Minimum of 2 years' experience in a professional office environment
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
• Detail-oriented
• Strong organizational skills and multi-tasking abilities
• Ability to work under tight deadlines and handle multiple assignments concurrently
• Positive attitude/support mentality
• Team player

Desired Qualifications:

• A/E/C (Architecture/Engineering/Construction) industry knowledge or experience