Executive Assistant 1 - Marketing (hybrid - Seattle, WA)

Executive Assistant 1 (EA1)

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant 1 (EA1) to support senior Marketing leaders. This role plays a critical part in enabling leadership effectiveness through exceptional calendar management, thoughtful prioritization, and strong day-to-day execution.

The EA1 partners closely with the leaders and a broader network of Executive Assistants and business partners across Marketing, Digital, Merchandising, and more. The ideal candidate is energized by fast paced environments, thrives on anticipating needs, and takes pride in creating order and clarity amid complexity.

A Day in the Life…

Calendar Management & Leader Enablement

• Own end-to-end calendar management for assigned leaders, including proactive prioritization, preparation, and coordination of meetings and events.
• Actively assess meeting purpose, participants, and timing to ensure the leader's time is aligned to top priorities.
• Anticipate conflicts, identify trade-offs, and recommend solutions before issues arise.
• Partner with other Executive Assistants to align calendars across senior leaders and ensure seamless scheduling.

Team Meeting Preparation

• Coordinate the rhythm of the business for the assigned organization – understanding the standing team meetings and ensuring that each meeting is scheduled at the right cadence, with the right attendees
• Prepare agendas and pre-reads as needed; ensure the right materials and context are available in advance.
• Support large-scale meetings (e.g., leadership forums, Town Halls, planning sessions, recognition meetings) through material creation, scheduling, logistics, and coordination.

Administrative & Operational Support

• Coordinate travel plans, including itinerary creation, adjustments, and expense reconciliation.
• Manage expenses, invoices, and administrative processes with accuracy and timeliness.
• Maintain accurate organizational charts and distribution lists for Inventory Operations teams.

Relationship Building & Ways of Working

• Build strong working relationships with Executive Assistants across Marketing, Digital, Merchandising, and other areas of the business.
• Serve as a trusted connector and information hub, ensuring smooth communication and collaboration.
• Contribute to continuous improvement of EA best practices, rhythms, and operating standards.

You Own This If You Have…

• Demonstrated experience in an administrative or executive support role, ideally supporting senior leaders.
• Exceptional calendar management skills, with a proven ability to prioritize, anticipate needs, and manage complexity.
• Strong attention to detail and follow-through; you reliably close loops and keep work moving.
• High degree of proactiveness and task velocity; you see what needs to be done and act.
• Excellent interpersonal and communication skills; comfortable working with leaders at all levels.
• Strong organizational and time management skills, with the ability to juggle multiple priorities.
• Experience leveraging AI tools and technologies to streamline workflows and increase throughput, driving greater efficiency and productivity.
• Sound judgment and discretion when handling sensitive information.
• Proficiency with Microsoft Outlook, Teams, PowerPoint, and Excel.
• A service-oriented mindset and commitment to enabling leaders and teams to do their best work.

This role is hybrid and requires working onsite four days per week in Seattle, WA.

We've got you covered…

Our employees are our most important asset and that's reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:

• Medical/Vision, Dental, Retirement and Paid Time Away
• Life Insurance and Disability
• Merchandise Discount and EAP Resources

A few more important points...

The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.

For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance. For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site.

Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com.

Please be mindful that there may be legal notices and requirements related to this job posting that are specific to your state. Review the Career Site FAQ's for relevant information and guidelines.

© 2022 Nordstrom, Inc

Current Nordstrom employees: To apply, log into Workday, click the Careers button and then click Find Jobs.

Nordstrom keeps job postings open for at least one day after the posting date.

Pay Range Details

The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may be different for other locations. Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience.

$27.75 - $44.25 HourlyThis position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf