Senior Marketing Coordinator - Remote Eligible

Senior Marketing Coordinator (Executive Support, Social Media & CRM Operations) – Remote

Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (PST Required)

About the Role

At Pavago, one of our clients is hiring a Senior Marketing Coordinator to support executive operations, marketing execution, content coordination, and program administration in a fast-moving entrepreneurial environment.

This is not a strategic marketing leadership role.

This is a highly execution-focused position built for someone who thrives in structured but fast-paced environments and enjoys keeping systems, content, communication, and workflows organized and moving forward.

You'll work closely with leadership across:

• Marketing operations
• Social media execution
• CRM management
• Content coordination
• Program administration
• Executive support

If you're highly organized, proactive, detail-oriented, and strong at follow-through — this role is built for you.

Executive & Operational Coordination

• Support day-to-day executive and operational workflows
• Manage:
• Calendars
• Scheduling
• Administrative coordination
• Communication workflows
• Maintain organized task trackers and project management sheets
• Ensure deadlines, follow-ups, and operational details are completed accurately
• Identify workflow inefficiencies and proactively flag issues

Marketing Execution & Social Media Management

• Create, schedule, and publish content across:
• LinkedIn
• Facebook
• Instagram
• Community platforms
• Manage:
• Engagement
• Direct messages
• Community interaction
• Monitor social media performance and maintain organized reporting
• Support setup and monitoring of:
• Advertising campaigns
• Program promotions
• Event campaigns

Content Creation & Digital Assets

• Edit and produce:
• Short-form videos
• Social media graphics
• Marketing assets
• Organize and format:
• Workbooks
• Guides
• Scripts
• Cheat sheets
• Program materials
• Ensure brand consistency across all platforms and content

Email Marketing & CRM Operations

• Build and manage workflows in:
• GoHighLevel (GHL)
• CRM systems
• Email automation tools
• Execute:
• Outreach campaigns
• Follow-up sequences
• Participant communication
• Maintain clean CRM records and organized pipeline tracking
• Ensure no leads or participant follow-ups are missed

Program & Membership Administration

• Organize digital program materials and member resources
• Track participant progress and communication
• Support onboarding and administrative coordination
• Troubleshoot minor technical issues across online platforms

Research, Lead Generation & Digital Support

• Conduct research to build:
• Ideal Client Profiles (ICPs)
• Prospect lists
• Lead generation data
• Support outbound outreach and marketing initiatives
• Assist with:
• Minor website updates
• Account setup
• Reporting and documentation

What Success Looks Like

• Social media content is consistently published on time
• CRM records and email workflows remain clean and organized
• No missed follow-ups across leads or participant communication
• Program materials stay updated and professionally organized
• Leadership can rely on accurate execution and operational follow-through
• Community engagement and responsiveness remain high

What Makes You a Strong Fit

• Highly organized with exceptional attention to detail
• Strong executor who follows through consistently
• Comfortable balancing multiple workflows simultaneously
• Proactive and self-managed in remote environments
• Strong communicator with professional written English
• Calm and reliable in fast-moving entrepreneurial environments

Requirements (Must-Have)

Experience

• Proven experience in:
• Executive assistance
• Marketing coordination
• Operations support
• Digital marketing operations
• Experience supporting:
• Founders
• Coaches
• Entrepreneurial businesses preferred

Core Skills

• High proficiency in:
• Google Workspace (Docs, Sheets, Drive, Calendar)
• Experience using:
• GoHighLevel (GHL)
• CRM systems
• Marketing automation platforms
• Proficiency in:
• Canva
• Veed
• OpusClips
• Video editing tools
• Strong understanding of:
• LinkedIn
• Facebook
• Instagram
• Community engagement workflows
• Excellent written English communication skills
• Strong multitasking and organizational abilities

Nice to Have

• Experience managing:
• Online programs
• Membership communities
• Coaching businesses
• Familiarity with:
• Email marketing
• Lead generation systems
• Funnel workflows
• Basic understanding of:
• Paid ads
• Landing pages
• Website updates

What a Typical Day Looks Like

• Schedule and organize executive workflows
• Publish and manage social media content
• Respond to community messages and engagement
• Build and manage CRM/email workflows in GoHighLevel
• Organize program materials and digital assets
• Support outreach campaigns and lead tracking
• Edit short-form video and marketing content
• Maintain clean documentation and operational systems

In short: you keep marketing operations, executive coordination, content workflows, and communication systems running smoothly and efficiently.

Key Metrics (KPIs)

• Con