Marketing Associate

Marketing Associate

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.

The Marketing Associate (MA) provides essential marketing support to help the Stantec Marketing, Communications, and Public Relations (MCPR) team achieve its brand awareness and market-positioning goals. This role focuses on day-to-day program coordination with an emphasis on tradeshows, conferences, promotional merchandise, and photography. The MA serves as a central resource within the corporate marketing team, supporting brand consistency, ensuring alignment with Stantec guidelines, and helping internal teams navigate marketing program questions. You will build strong relationships with internal clients and vendors, manage incoming requests, and provide research and project support to the Promotional/Programs Manager (PPM). The role involves working with internal and external stakeholders globally, offering insight into how tradeshows and merchandising drive brand recall across different regions.

Responsibilities:

Overall

• Follow Stantec's voice and visual identity standards to ensure consistent brand execution
• Learn and use Stantec MCPR systems/tools to enter, update, and maintain marketing records.
• Provide regular updates to the PPM and Director, Brand & Design, and seek clarification when needed
• Ensure all work is delivered in a timely and accurate manner and in adherence with Stantec's standards and processes
• Build and maintain strong vendor relationships
• Act in a personable and service-oriented manner, demonstrating sound judgment, tact, and diplomacy in challenging situations.
• Seek input when needed and collaborate effectively across the marketing team.
• Manage multiple projects simultaneously, balancing timelines and priorities.

Tradeshow Support

• Serve as the main point of contact for Stantec's centralized North American tradeshow warehouses.
• Coordinate with warehouse partners and internal clients to troubleshoot and resolve issues.
• Recommend appropriate tradeshow assets and help internal teams reserve what they need as required.
• Maintain tradeshow inventory, assist with purchasing new assets, and collaborate with marketing partners on booth graphics and refreshes.
• Coordinate production of graphics and track shipments.
• Lead the annual event data clean-up and import data into the central database.
• Help update and create companywide tradeshow resources.
• Contribute ideas to enhance the overall tradeshow program.
• Support special projects, research, and general administrative tasks as assigned.

Photography Support

• Build and maintain a photographer database.
• Track budgets, manage spend, and ensure projects stay on schedule.
• Review headshots, provide guidance, and coordinate with the design team for finalization.
• Help update and maintain photography resources used companywide.

Promotional Merchandise Support

• Review weekly inventory and recommend replenishment orders.
• Create seasonal buying plans, adapting North American strategy for global budgets and regional needs (twice a year).
• Maintain the online store and collaborate with the vendor on product updates.
• Write clear and engaging product descriptions for promotional items.

Position Requirements

Education/Experience:

• Educational background in English, marketing, communications, operations or a similar field.
• Minimum 3-5 years of experience in marketing support, events, tradeshow coordination, and/or vendor management in a medium to large sized organization.
• Previous experience with engineering, architecture, interior design, professional services, or marketing related field is an asset.

Other Requirements:

• Highly organized, detail-oriented, and deadline-driven.
• Strong understanding of marketing, events, and promotional merchandise.
• Excellent written and verbal communication skills.
• Able to work cross-culturally and balance competing priorities.
• Proficient with Microsoft Office and Adobe Acrobat.
• Able to work independently and with remote supervision.
• Comfortable collaborating across global time zones.

Primary Location: India | Pune

Organization: Stantec IN Business Unit

Employee Status: Regular

Business Justification: New Position

Travel: No

Schedule: Full time

Req ID: 1004081