Project Administrative Coordinator (marketing/administration)

Administrative Professional Opportunity

When you care deeply about the work you do, it's rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects. Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community.

We're seeking an Administrative Professional to join our Program & Construction Management (PMCM) Buildings team! In this dynamic role, you'll play a critical part in supporting project administration, controls, and marketing efforts. You'll collaborate closely with marketing, business development, and project teams to produce compelling proposals, presentations, and communications that help drive PMCM's financial and market success. The ideal candidate is detail-oriented, thrives in fast-paced deadline driven environments, and excels at managing multiple priorities while communicating effectively and contributing as a proactive team player.

Your Key Responsibilities

• Work with Project teams to assist in general project admin responsibilities
• Responsible for project cost control (budget tracking, cost tracking etc.)
• Support with timecards, expense reports, meeting scheduling and other general project logistics or related functions
• Assist with project event planning and meetings
• Ensuring office, equipment and first aid supplies are purchased and maintained
• Assist with orientations for new project staff
• Assist in developing materials for event coordination, project opportunities and proposals
• Collaborate with the Marketing team on key Buildings PMCM pursuits, marketing campaigns, presentations, and other promotional activities in alignment with the Stantec brand
• Work with Buildings PMCM leadership and marketing to help manage the implementation of the approved promotional and marketing plans within assigned budget, leveraging various marketing tools including advertising, client events, media, community investment, professional and business associations and events, social media, conferences/tradeshows, and others as defined
• Coordinate with marketing on conferences and tradeshows, ceremonies, community engagement, publicity engagements and advertising
• Assist in the development and coordination of content for Stantec's communications systems/tools including the Stantec Marketing Knowledge Center (SMKC), Stantec Pipeline, stantec.com, and The Lens

Your Capabilities & Credentials

• Experience in developing responses to detailed requests for proposals (RFPs) is preferred.
• Excellent written and verbal communication and interpersonal skills.
• Strong knowledge and understanding of marketing best practices.
• Detail oriented and organized, with exceptional prioritization skills.
• Ability to effectively balance competing priorities.
• Demonstrated proficiency with web-based tools and Microsoft Office applications including but not limited to Outlook, Word, PowerPoint, and Excel
• Working knowledge in the use of desktop publishing software such as InDesign, Photoshop, Adobe Acrobat, etc.
• Strong visual presentation skills (e.g., PowerPoint) for small or large group environments, with proficiency in presentation support tools (e.g., brochures, placemats, trifolds).
• Ability to effectively communicate with senior management, supervisors, peers, and clients, internally and externally.
• Ability to work effectively within a group, as well as independently, and enjoy working with different personality styles and management levels, both in person and across geographies.

Education and Experience

Post-Secondary education in business administration, marketing, communications, visual design, or similar. Minimum 5-8 years experience performing a similar role. Experience in Architecture/Engineering/Construction or PMCM services industry is an asset Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: United States | KY | Lexington

Organization: 1798 Buildings-US PMCM-Lexington KY

Employee Status: Regular

Travel: Yes

Schedule: Full time

Job Posting: 31/07/2025

Req ID: 1001738