Administrative Assistant - Fleet Central Design - Birmingham

Administrative Assistant

The Administrative Assistant will provide direct administrative support to the Fleet Central Design Organization leaders and Central Design organization as required and will report to the SNC Fleet Central Design Engineering Director. This position will act as a point of contact for internal and external customers of the organization. Strong communication and interpersonal skills, along with the ability to build relationships with managers and employees at all levels are key components to success in this role. In addition, this position will work with the Executive Assistant for Engineering and other Administrative Assistants to support the organization. The Administrative Assistant will have access to highly sensitive and confidential documents; therefore, integrity and trustworthiness are key essential characteristics of any potential candidate.

Job Requirements

Education

High school diploma is required

Bachelor's degree preferred

Secretarial/administrative certification desired but not required

Experience

Experience supporting management is strongly preferred

Demonstrated ability to build relationships and work effectively with all levels of management, peers, contractors, and internal/external customers is required

Knowledge and Skills

Strong communication and interpersonal skills are required

A working understanding of Southern Nuclear daily systems is preferred

Knowledge of computer and software packages (Word, Excel, PowerPoint, Outlook)

Experience with Enterprise Solutions, including time keeping via Oracle preferred

Strong time management, judgment, prioritization and discretionary abilities

Strong attention to detail in task assignments

Ability to handle multiple tasks and requests from other departments

Ability to work in a team environment with diverse disciplines and backgrounds

Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service

Self-motivated in job responsibilities and personal development

Proactive and able to figure things out and act with a sense of urgency

Demonstrate behaviors consistent with Our Values - Safety First, Intentional Inclusion, Act with Integrity and Superior Performance

Key Job Responsibilities

Phone coverage, calendar management, travel arranging, timekeeping, expense and invoice processing and other administrative support

Prepare and update correspondence including letters, memorandums, reports and presentations

Coordinate and schedule meetings, appointments, conference rooms and audio/visual needs

Order office supplies and arrange for catering and event logistics as needed

Assign document numbers and process documents into Documentum, including SUNSI documents

Provide timekeeping for leadership and support the department with timekeeping coordination

Onboarding of contingent workers and monthly verification of IDs

Process accounts payable invoices, check requests, and purchase requisitions as required

Support proctoring exams for Engineering organization

Prepare and review expense statements for leadership

Create, maintain, and update files, charts, and email distribution lists for the organization

Formulate travel arrangements for leadership and staff

Maintain confidentiality, integrity, and a high level of professionalism at all times

Support team projects and participate in special projects as needed

Proactively assist other administrative assistants as needed, coordinate coverage and provide backup

Able to work efficiently with minimum supervision

Other duties as assigned