Coordinator, Marketing Operations

Coordinator, Marketing Operations

At Warner Music Group, we're a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:

Curiosity: We do our best work when we're immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.

Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.

Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we're committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds - an innovative global music company that retains the creative spirit of a nimble independent.

The Marketing department is the primary source of information on the status of an individual project scheduled for release into the marketplace. The primary focus lies in discovering effective advertising avenues, conducting market research, and disseminating useful information to fellow staff members and partner labels. Additionally, we are one of the main points of contact for artist management teams and the label.

This is a foundational, high-impact role on a team dedicated to supporting influential artists through innovative campaigns. Serving as the administrative and operational hub, you will play a crucial role in the setup, execution, and delivery of marketing initiatives. Your primary responsibilities include asset management, maintaining the master release schedule, and ensuring seamless communication across all key internal teams (Creative, Digital, A&R). This early-career opportunity enables a highly organized professional to master operational workflows, assist with budget tracking, and contribute to the development of essential marketing materials.

Here you'll get to:

• Serve as the central administrator for all release materials (audio, art, video, photos). Your primary duty is to track, collate, organize, and distribute assets to internal teams and external partners
• Facilitate clear and timely communication between the Marketing team and key operational partners, including A&R Admin, Creative, Commerce/Revenue, and Digital departments
• Create, update, and distribute essential weekly campaign documents, including artist one-sheets and detailed timelines, ensuring all stakeholders have the latest information
• Assist Project Managers with financial processes, including compiling budget submissions and actively coordinating with the Analyst team to ensure that vendor invoices are tracked and paid in accordance with company policy
• Provide reliable administrative and operational support to the department, ensuring strict adherence to all internal processes and maintaining a high level of detail orientation in all tasks.
• Coordinate the logistical details for the production of physical product configurations and assist with obtaining specs and routing materials for promotional tools (e.g., posters, stickers) with third-party vendors.
• Attend all campaign meetings, take detailed notes, and prepare and circulate materials to the team before and after discussions to maintain clear records.
• Handle the administrative and logistical setup for artist events (e.g., listening sessions, release parties), including sourcing venue details, organizing vendor quotes, and supporting the on-site execution.
• Write clear and concise promotional copy for various assets, including one-sheets, stickers, posters, and basic print advertisements.
• Liaise with third party marketing and street team companies to create and distribute tools such as posters, stickers, and t-shirts
• Coordinate with the Creative Department and Digital team to create artist assets including graphics, print ads, etc.
• Maintain the master product release schedule, meticulously tracking all campaign phases and production deadlines. You'll ensure the timely delivery of assets and deliverables.

Confident, reliable, responsible, and handle pressure well

Strong sense of urgency and demonstrates professionalism when representing the label

Excellent writing skills

Excellent project management skills with the ability to prioritize and handle multiple projects at once

Ability to multi-task and work efficiently in high pressure environment

Effective online research methods

Must be extremely organized and detail-oriented

Must efficiently and effectively prioritize tasks and meet strict deadlines

We'd love it if you also had:

• Comprehensive experience with PC and Mac platforms, especially with Google Workspace
• Hunger to learn overall operations of a record company and the ability to quickly administrate and/or fulfill day-to-day requests is essential
• An interest in Country and Alternative Rock music

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

This position requires a minimum of four days per week in the office. We value in-office collaboration and believe it's essential for talent development and fostering strong working relationships.

Salary Range

$17.95 - $24.00

Warner Music Group is an Equal Opportunity Employer.