Executive Assistant, Marketing & Communications

Executive Assistant

Sesame Workshop is looking to hire an Executive Assistant for our Marketing & Communications team. This active role directly supports the Senior Vice President of Marketing and the Senior Vice President of Communications & Public Affairs, along with supporting department-wide special projects and administrative needs, including managing schedules, travel, correspondence, contracts, and more. The Executive Assistant will also support various meetings and internal and external events and communications needs. This individual plays a significant role in representing leadership and the team internally and externally and must be skilled in managing multiple tasks and conflicting priorities with accuracy, attention to detail, and discretion when dealing with confidential information. This position will dual report to the SVP, Communications & Public Affairs and SVP, Marketing.

Primary Responsibilities:

Manage two busy schedules, scheduling meetings that often require complex coordination with multiple internal and external parties, with the ability to proactively resolve and avoid conflicts

Direct and handle urgent and/or sensitive correspondence with discretion

Organize internal meetings/events, including department retreats, lunch & learn sessions, and other internal communications needs

Manage general follow-up and generate reminders to effectively meet deadlines and commitments

Project manage special department initiatives and a range of special projects

Arrange occasional domestic and international business travel

Prepare expense reimbursement and other required reports

Prepare occasional briefing documents, presentations, and reports for meetings or events

Contract external vendors

Coordinate with executives, support staff, and IT and facilities on scheduling and administrative needs

Procure premiums and assist with mailings

Perform other administrative tasks, as assigned

Assist with planning and supporting internal and external events at peak times and provide onsite support for special events, as assigned

Minimum Qualifications Required:

5+ years of work experience supporting executive-level positions, with experience supporting C-level executives strongly preferred

Ability to maintain confidentiality and handle sensitive correspondence

High level proficiency in Word, PowerPoint, Outlook, and Excel and ability to learn new technology tools for project and expense management

Excellent written and verbal communication skills, with strong editing, proof-reading, and copyediting ability

Strong multi-tasker with excellent organizational skills and keen attention to detail

Ability to work under pressure in a fast-paced environment and effectively take direction

Collaborative team player, willing to pitch in wherever needed

Self-starter capable of owning and proactively managing multiple projects at a time

Passion for philanthropic work and making a difference for children in need around the world