Marketing Operations And Business Affairs Manager - Remote Eligible

Marketing Operations and Business Affairs Manager

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a marketing agency, is looking to add a Marketing Operations and Business Affairs Manager to their team. This is a remote role working EST hours. This is a 3+ month contract role with the potential to extend or convert full-time. Must have experience supporting a creating team on licensing and contract business needs as well assigning resources to project and managing contract talent for creative team.

Responsibilities:

• Contract Management
• Draft, review, and negotiate contracts, statements of work (SOWs), non-disclosure agreements (NDAs), talent releases, and vendor agreements
• Track contract milestones (renewals, option periods, payment terms) and flag upcoming deadlines
• Budget, Financial Oversight & Resource Management
• Collaborate with Finance and ECD to help manage freelance budgets, track annual spend against budget, communicate with freelance resources to initiate a contract based on the need and timing, generate purchase orders (POs) for all freelance hires
• Review invoices from vendors, talent, and production partners for accuracy and compliance with negotiated rates
• Intellectual Property & Clearances
• Coordinate rights and clearances for music, stock imagery, footage, trademarks, and talent likenesses
• Maintain a library of clearances and licenses, ensuring proper documentation and renewal where needed
• Vendor & Talent Relations
• Serve as the business-affairs point-of-contact for vendors and talent representatives
• Negotiate rates, delivery schedules, and usage rights for talent and production services
• Compliance & Risk Management
• Monitor adherence to internal policies and external regulations (e.g., FTC guidelines, data privacy laws, advertising standards)
• Flag and escalate potential risks-budget overages, missing releases, regulatory issues
• Operational Process Improvement
• Identify bottlenecks in contract turnaround, invoicing, or clearance workflows and recommend process enhancements
• Implement and maintain trackers, templates, and standard operating procedures (SOPs) to streamline operations
• Cross-Functional Collaboration
• Partner with Creative, Account Management, Production, and Proofreading to align on timelines, deliverables, and contractual requirements
• Participate in project kick-offs, status meetings, and post-mortem reviews to share insights and lessons learned
• Reporting & Documentation
• Generate regular reports on contract statuses, spend forecasts, and clearance inventories for leadership
• Maintain an organized digital filing system for all business-affairs documentation

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.